As the thirty-fourth president of America, Dwight D. Eisenhower was hard-pressed with things that needed to get done. Instead of freaking out and getting overwhelmed, he created a matrix that allowed him to make sure his to-do list would get completed. You can use the four categories he created to make sure the same is happening in your business. You’ll be able to see more get accomplished by separating them into these groups.
Urgent and Important
You have to determine what you need to do, but what you need to do immediately. If your boss asks you to do something, it needs to be taken care of immediately unless he says otherwise. Productivity means more than just getting things done. It means doing things in a timely manner. It’s a hard line to find sometimes, but it can be done. Remember to rank your to-do list with the most pressing items that have to get done as soon as possible first.
Important, But Not Urgent, Tasks
Some things will take priority over other jobs, however, that doesn’t mean that they have to be done right away. For instance, if you have a yearly quota you are trying to reach, then you know that things need to get done. You don’t have to meet that quote in a matter of a month though. Make sure you are completing tasks that will allow you to reach whatever goal you have set but make sure it’s not taking up all of your time.
Urgent, But Not Important, Tasks
Some things will need to be done right away, but they may be time-consuming when doing them. This will defeat the purpose of productivity. When tasks need to be done that are not quite at your level, don’t be afraid to delegate them to those who can handle the job. Busy work doesn’t mean you are accomplishing anything. Let others do those things so you can accomplish other things too.
Not Urgent, Not Important
While some things are known as time-wasters, there are jobs in businesses that are the same. You may wonder how to distinguish something from irrelevant to important, but it’s really not that hard. If something was just done in the last month and is working fine and showing growth, there’s no need to go back and fix it again. Don’t get bogged down with time-consuming tasks that will end up hurting your timetable rather than helping it.
This layout can help you see growth, as well as create a more productive business. Take the time to divvy up your to-do list, and you’ll see that it gets done.